Credit/Debit Note Entry — Cost Allocation Form
Use this form to allocate an additional cost detail to more than one receipt.
This form is available only if you are adding an additional cost to a debit note/invoice that is based on multiple receipts.
You can prorate and allocate the additional cost amount manually, or you can let Purchase Orders automatically allocate amounts to receipts according to the proration method you chose.
To prorate a new additional cost on a debit note that uses multiple receipts
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On the Additional Costs tab of the Credit/Debit Note Entry form, select the additional cost detail line. Then click the Dist. Cost button to display the Cost Allocation form.
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Prorate the additional cost and allocate amounts to the receipts using one of the following methods:
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To prorate the additional cost automatically for all the receipts included on the invoice, click the Redist. button.
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You can change the total amount displayed for the additional cost detail. If you change the amount of the additional cost, do one of the following:
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Choose Reallocate to have the program automatically prorate the new amount for the receipts according to the proration method you selected on the Additional Costs tab.
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Allocate the amounts manually.
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To allocate the additional cost manually, double-click in the Amount column beside the receipt and enter a different amount for each receipt, ensuring that the sum of the amounts equals the total amount of the additional cost.
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To clear the amounts, choose the Clear button.
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When you have finished, click the Close button to return to the Additional Costs tab.
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Use the Dist. Cost button to open the Cost Allocation form for an additional cost detail.
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Use the Redist. button to have Purchase Orders automatically prorate the additional cost amount for the receipts.
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Use the Clear button to clear all amounts in the form.
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Use the Close button to close the Cost Allocation form and return to the Additional Costs tab.
Go back to the Additional Cost tab.