Receipt Entry Security Access
The Receipt Entry security choice for Purchase Orders (in the Security Groups form in Administrative Services) allows you to:
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Use the Receipt Entry form to view, add, edit, and post receipts.
Users with Receipt Entry rights only can create receipts from POs, specify quantities received, and post receipts, but they cannot see any cost information.
This means that receiving dock staff can fill in receipts without seeing any other accounting system information.
You can see default item costs:
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If you are assigned the Show Receipt Costing Information right in Purchase Orders.
Or
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If you have Cost Inquiry security rights in Sage ERP Accpac Inventory Control and are entering receipts without purchase order numbers.
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Add and post invoices from the Receipt Entry form (if you have Invoice Entry security rights in Purchase Orders).
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Look up data in the Purchase History form (if you also have Transaction Inquiry security rights in Purchase Orders or Day End Processing security rights in Inventory Control or Purchase Orders [if you don't have I/C]).
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Use the Vendors forms in Sage ERP Accpac Accounts Payable to view, add, edit, and delete vendor records (if you have security rights to the forms in Accounts Payable).
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Select Sage ERP Accpac Order Entry order numbers for item details on transactions (if you have security rights to orders in Order Entry).
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View and print the Purchase Order List and the Receipt List, printed from the Transaction List form (selected from the Analytical Reports folder).
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Purchase Orders provides a security permission to "Show Receipt Costing Information." This allows you to have warehouse staff receive goods and enter quantities received, but prevent them from viewing cost information.
Note: If users do not have the "Show Receipt Costing Information" security right, they will not be able to view item unit cost information on receipts — including totals, taxes, discounts, and additional cost amounts. (In other words, the Taxes tab, Additional Costs tab, and Totals tab will not appear on the Receipt Entry form for users do not have this right.)
Also note: Pre-printed forms PORCP03.RPT and PORCP04.RPT will print cost information. If you want to hide costs on these forms, you will need to customize them.