Tasks Performed by Day End Processing
Note: Most Day End Processing tasks will be performed during posting if you choose the option to cost inventory items during posting.
Unless you cost inventory during posting, Day End Processing performs the following tasks:
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Activates and posts future purchase orders that have reached their activation dates.
Tip. If you usually run Day End Processing at the end of the work day, future purchase orders set to be activated on a certain day will not become active until the end of the day. To be sure a future purchase order is ready to be processed on the correct date, assign a date that is one or more days earlier than the desired date for the purchase order.
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Deletes requisitions with expiration dates on or before the session date for day-end processing.
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Unless you update costs during transaction posting, Day End Processing calculates unit costs for each item on a receipt or return (or on an invoice, credit note, or debit note where costs change), using the item’s costing method if you use Inventory Control.
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Updates costing information if you use Inventory Control (unless you update costs during transaction posting).
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Updates statistics and history in both Inventory Control and Purchase Orders, if you selected the options to keep this data in both programs.
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Deletes completed transaction details if you do not keep transaction history.
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Creates a batch of Accounts Payable invoices, credit notes, and debit notes from posted Purchase Orders transactions.
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Creates posting journals for the receipts, returns, invoices, credit notes, and debit notes posted in Purchase Orders since the last time you ran Day End Processing.
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Creates general ledger transactions from posted receipts returns, invoices, credit notes, and debit notes (unless you update costs during transaction posting).
General ledger transactions from invoices, credit notes, and debit notes are created by Accounts Payable when it posts batches.
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Updates actual and committed costs in Project and Job Costing with amounts from job-related receipts, invoices, returns, and credit and debit notes.
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Updates the Next Day End Number field in the Purchase Orders Options form.