Using P/O with Sage Fixed Assets (FAS)

Sage ERP Accpac provides full integration with the Sage Fixed Assets program, allowing you to enter asset transactions in Inventory Control, Purchase Orders, Accounts Payable, and Intercompany Transactions.

Sage FAS integration lets you:

• In Inventory Control, identify items as financial assets when you withdraw them from inventory for internal use by your Company.

• In Purchase Orders, Accounts Payable, and Intercompany Transactions, identify items as financial assets when you purchase them.

• Send asset information to Sage FAS to set up program assets that you have identified in Sage Accpac ERP.

Sage Fixed Assets works with Purchase Orders 5.5 and higher.

Recording the Receipt of Items for Sage FAS

You use the Receipt Entry form in Sage ERP Accpac Purchase Orders to receive items for use by your company (or organization) and identify them as fixed assets for Sage FAS.

To record the purchase of an asset for Sage FAS:

1. In Purchase Orders, from the P/O Transactions folder, choose Receipt Entry.

2. Create a new receipt transaction, entering header information as usual. (See Enter Receipts for detailed instructions on entering receipt transactions.)

3. Click the detail-entry grid (or click the Item/Tax... button or press the F9 key to display the form for detail entry).

4. Enter information for the item detail, including the item number for the asset you are receiving, location, quantity, and unit of measure, as usual.

5. Select the Fixed Assets option (double-click the column cell to display "Yes," and then click the Zoom button to open the Fixed Assets form.

6. Enter information for the asset record as follows:

1. If you want to use a different template than the one displayed on the Fixed Assets form, use the Finder for the Sage FAS Template field to select a different one. Otherwise, either accept the default template code that appears or clear the entry from this field. (You do not have to use a template to create the asset in Sage FAS.)

2. Use the Description field to enter the description that you want to use for the asset in Sage FAS.

3. If you are using more than one asset item and you want to create separate asset records for each one in Sage FAS, select the Separate Assets option.

The program allocates the Sage FAS value entered on the Fixed Assets form proportionately to each Sage FAS record it creates. For example, for a quantity of 10 and a value of $25,000, the program creates 10 asset records with a value of $2,500 each.

4. In the Sage FAS Quantity field, type the quantity of asset items you are receiving.

5. In the Sage FAS UOM field, type the unit of measure for the quantity that you entered.

6. In the Sage FAS Value field, type the value to book for the asset in Sage FAS.

7. Click Close to return to the item detail entry form.

8. When you have finished adding details for the transaction, click Close to return to the main Receipt Entry form.

9. Click Add, and then click Close.

Note: You must run Create Assets in the Sage FAS Integration module to update Sage FAS with the asset information.