Use the Accumulate Statistics option to keep statistical totals from all the transactions you post in Purchase Orders, including for each period:
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The number of posted purchase orders, receipts, invoices, returns, credit notes, and debit notes.
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The net quantity purchased, net purchase amount, and net invoice amount.
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The largest and smallest invoice, credit note, and debit note amounts, and the vendors for whom you posted them.
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The average invoice, credit note, and debit note amount.
You can see the information in the Purchase Statistics form and print it on the Purchase Statistics report.
Selecting the type of year. Purchase Orders keeps purchase statistics by the type of year (fiscal or calendar) and period you select using the Accumulate By and Period Type options on the Processing tab of the Options form.
If you choose to accumulate by calendar year, the starting date for the year will be January 1. If you accumulate by fiscal year, the starting date will be the first day of your fiscal year.
Selecting the type of period. You can also keep the data for up to 53 periods per year (54 periods in a leap year), for any number of years. Use the Period Type option to select from these period types: weekly (Sunday = day 1), seven days (beginning on the first day of the week in your fiscal calendar), bi-weekly (Sunday = day 1), four weeks, monthly, bi-monthly, quarterly, semi-annually, annually, or fiscal period (use the Period Type option).
Editing statistics. If you use the Allow Edit Of Statistics option, you can edit and import the statistical totals that are kept by Purchase Orders. Use the Purchase Statistics form to edit the statistics.
Normally, you do not need to change statistics, because they are updated automatically and accurately by Purchase Orders. However, if you set up your Purchase Orders system partway through a fiscal year, you may want to select the Allow Edit Of Statistics option so that you can enter statistics from your old purchase order system for previous periods of the current year or for previous years.
For more information, choose from the following topics:
Turning the options on or offChanging the method of reporting statistics
See also