Vendors
— Comments
Tab
You can use this tab to:
- Add any number of comments to the vendor record, along with follow-up and expiration dates for each comment.
- Make changes to existing comments.
Click here for tips on using Accounts Payable forms.
Click the links below for help on using the corresponding tabs:
Vendor comments
You can enter comments in the vendor records in the Vendors form. Each comment can be up to 2,500 characters long. For example, you might enter a comment about a vendor complaint that is being investigated, or about a missing payment.
You can enter a comment directly on the comment grid on the Comment tab, or you can double-click in the Comment column to open a separate form that lets you see the entire comment you are typing, without having to scroll.
Clearing comments
To make sure that comments are kept current, you assign a number of days for which you will retain each one, then, when you enter a comment, Accounts Payable adds this number of days to the comment date, and calculates an expiration date.
When you use the Vendor Comments option in the Clear History form, comments that have been kept past the expiration date are deleted, saving you from having to delete each comment individually from the vendor records.
To specify the default number of days to keep the comments, use the Number of Days to Keep Comments option on the Processing tab of the Options form.
Printing comments
You can print comments on the Vendors report. When you choose comments, the program lets you specify the range of follow-up dates for which you want the comments printed.
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