This section presents an overview of invoices, credit notes, debit notes, and interest entry. It also describes how Accounts Payable calculates taxes and discounts on invoices, and tells you how to specify discounts and set up payment schedules.
You use the Invoice Entry form to create new batches for invoices, credit notes, debit notes, and interest charges. You can add all four document types to a single batch, or use separate batches for each type.
If you use multicurrency accounting, the vendor's currency and the exchange rate appear when you enter the vendor number. You can change the exchange rate, rate type, and rate date for an invoice, using the Rate Information form, but you cannot change the currency. You enter all amounts in the vendor's currency.
If you need to change the tax group for a multicurrency vendor, you must select another tax group that also uses the vendor's currency.
Information entered with each invoice, credit note, debit note, and interest charge
- Enter header information for the document (transaction).
Header information includes the vendor number, document type and date, remit-to address, tax group, payment terms, and other data that are the same for the entire document.
- Enter tax information.
- Distribute the document and tax amounts to general ledger accounts.
With each document, you can also:
- Enter the payment amounts, dates, and discount information for payment schedules (installment payments).
- Enter data in optional invoice fields.
Editing unposted invoices, credit notes, and debit notes
You also use the Invoice Entry form to change or correct open invoice batches, including error batches created during posting.
Use the Allow Edit Of Imported Batches option if you want to edit batches that were created by other Sage 300 ERP applications or non-Sage 300 ERP applications.
For more information, select from the following: