Create Batches of Transactions for General Ledger
Before
you start
- Post all outstanding batches.
- Print the G/L Transactions report. (You cannot print this report after you create the general ledger batches.)
To create G/L batches:
-
Open Accounts Payable > A/P Periodic Processing > Create G/L Batch.
Click here for help on the fields on the Create G/L Batch form.
- Select the types
of posted batches
from which to create transactions.
You can create a general ledger batch that includes transactions from invoice batches, payment batches, adjustment batches, and revaluation batches.
- Select the posting sequence number through which to create transactions for each batch type.
- Click Process.
If you use Sage 300 ERP General Ledger, Accounts Payable either adds the new transactions to existing General Ledger batches or creates new batches, depending on your choice for the Create G/L Batches By option.
If you do not use Sage 300 ERP General Ledger, you see a message asking whether to append transactions to an existing batch file or to overwrite the file.
After
creating a G/L batch
- Post the batches in Sage 300 ERP General Ledger, if you use it, or in your other general ledger.
- If you do not use Sage 300 ERP General Ledger, delete the general ledger batch file from Accounts Payable after you have transferred the transactions to your general ledger.
Additional
information
- You use the Create G/L Batch form to produce batches of general ledger transactions only if you do not use the option to create general ledger batches during posting.
- If you use multicurrency accounting, you also use this form to produce batches of general ledger transactions created when you revalue multicurrency Accounts Payable transactions at new exchange rates.
- You must create all outstanding general ledger batches before you can clear posting journals or use the Year End form.