T5018 (CPRS) Forms — Printing

You can use Accounts Payable to track payments to vendors who are subject to CPRS reporting, and print the data on official CPRS forms.

You must select the Use 1099/CPRS Reporting option in the Options form to accumulate CPRS data and print this report. A CPRS form is printed for a vendor only if you selected CPRS for the Tax Reporting option in the vendor record.

Sage 300 ERP Accounts Payable comes with a sample T5018 (APCPRS.rpt) format, designed for laser printers. (The format was valid at the time this program was released. If the form changes, you can update the report formats using Crystal Reports.)

For information on the contents of the forms, see T5018 (CPRS) Forms — Features.

When to print

Print CPRS reports at the end of each calendar year, after you have entered all transactions for the calendar year.

To print the report

1. Select the CPRS Amounts icon from the A/P Vendor Reports folder.

2. Select:

   For Tax Year. Select the year for which you want to report CPRS data.

   Use Form. Select the name of the CPRS form to use. Choose Browse (click the Browse button or press the Alt and B keys together) if you are not sure of the name of the form, then select the form from the list that appears.

   Business Number. Enter your business number.

   Vendor Number. Select a range of vendor numbers.

   CPRS Code. Select the range of CPRS codes to report on.

3. Click Print.

   If printing to a printer, Accounts Payable displays the print destination form to let you confirm your printer selection and change the number of copies to print. Choose OK if the settings are correct; otherwise, choose Cancel or Setup.

   If printing to a file, Accounts Payable displays the name of the file, so you can change it or cancel printing.

   If printing to the screen (preview), Accounts Payable displays the report. If you want, you can then export it to a file or send it to the printer.

   If printing to an e-mail, Accounts Payable displays an e-mail message form for you to fill in, and inserts the report as an attachment when you choose Send.

   If printing to a schedule, Accounts Payable displays the Schedule Report form.

Printing alignment copies

To print a test copy of a CPRS form to check the alignment of the forms in your printer, choose the Align button. You can repeat this step as often as needed when the printing destination is set to Printer.

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