Depending on your choice for the Method option, Accounts Payable creates a new batch or adds the new transactions to an existing batch. The batch appears in the Batch List form as a Recurring batch, using the next available invoice batch number.
If you want to edit a recurring-payable batch, you use the Invoice Entry form.
If the terms specified for a recurring payable include a multiple payment schedule, Accounts Payable calculates the schedule when it processes the payable.
Accounts Payable warns you when it creates the last invoice before a recurring payable expires. You can update the recurring payable if you want to continue using it.
Accounts Payable does not create an invoice for a recurring payable if:
- It encounters an error while processing a recurring payables batch (for example, if the terms code used in a recurring payable record is invalid) . The program displays an error message when it finishes processing the batch.
- Posting the invoice would cause the amount invoiced to date to exceed the maximum amount for the recurring-payable.
- The invoice would exceed the maximum number of invoices permitted for the recurring-payable.
- The invoice date is after the expiration date specified for the recurring-payable.
- The vendor is inactive or on hold.
- The recurring payable is inactive.
If the program does not create an invoice for a recurring payable, it does not update the Last Posted Invoice fields in the recurring payable record.
Note: When you delete a vendor record, Accounts Payable automatically deletes all recurring payables for the vendor.