Enter an Advance Credit for Goods You Return

Sage 300 ERP

Enter an Advance Credit for Goods You Return

Before you start

  • Determine the amount the vendor is prepared to credit for the returned goods.
  • Create or select a payment for the vendor:
    1. Open A/P Transactions > Payment Entry.
    2. Use the Batch Number field to display the open batch that contains the payment, or create a new batch.
    3. Use the Entry Numberfield to display an existing payment, or add a new payment for the vendor.

To process an advance credit:

  1. Display the payment entry in the Payment Entry form.
  2. Click the Zoom () button beside the Advance Credit field.
  3. On the Advance Credit form that appears, for each claim for which you are recording a credit, press the Insert key to create a detail line, then complete the following detail fields:

    Document Number

    Enter a number to identify the debit document that the system will produce for the advance credit.

    The number should help you to match this document with the credit note, when it arrives. For example, if your vendor has given you an RMA number, you could use that for the document number (say RMA-00001).

    Reference

    Type a meaningful reference number to identify the specific document that will be credited, typically, an invoice number.

    Description

    Type a description for the debit note, such as a description of the goods you are returning and the reason.

    Claim Amount

    Type the amount the vendor is crediting you for the return of the goods.

    The Advance Credit field displays the total amount of advance credits entered.

  4. Click the Close button to return to the Payment Entry form, where you apply the Payment (including the advance credit), as usual.
  5. Click Save.

After adding the advance credit

  • Enter the "real" credit note when you receive it from the vendor

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