Vendor Activity — Aging Tab

Use this tab to:

• Display the vendor's outstanding transaction balances aged into the periods you specify.
• Specify the date as of which you want to age transaction balances (such as by today's date).
• Specify a cutoff date, so you can include or exclude transactions that are more recent than the "As of" date.

Click the links below for help on using the corresponding tabs:

• Activity
• Transactions
• Payments

Accounts Payable sorts outstanding transactions and balances into five periods, a current (not due) period and four aging periods.

You specify the length of each aging period for the Accounts Payable system in the Options form, but you assign any aging periods you want on this tab.

You can choose whether to age transactions by their due dates or their document dates for each type of report.

• Due date — current transactions are those with due dates that are later than the Age As Of date. The first period starts at 1 day past the due date.
• Document date — the first period includes transactions with document dates that are earlier than the Age As Of date. Current transactions are those with the same or a later date than the Age As Of date.

See the notes below on credit notes, debit notes and prepayments. Also note that the cutoff date lets you decide whether to include transactions entered after the Age As Of date.

Aging credit notes, debit notes, and prepayments

When your vendor accounts include credit notes, debit notes, and prepayments that do not apply to specific invoice numbers or other documents, you can specify whether to report the amounts in the aging periods that contain their document dates, or you can group them all in the current (not due) period.

You choose these options on the Processing tab of the Options form. You can change your choices for the options at any time.

The options have no effect on credit notes, debit notes, and prepayments that are applied to specific document numbers. Applied amounts are always included in the same aging periods as the documents to which they apply.

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