Control Payments — Single Document

The Single Document tab of the Control Payments form lets you:

• View or change the due date, discount date and percent, prepayment activation date (if applicable), discount amount, and document status of individual transactions.
• Set a payment limit for a particular invoice.

To control payments for a range of documents, see Control Payments — range of documents.

For an overview of the Control Payments form, see Control Payments.

For complete instructions on using the Control Payments form, see Steps for applying payment controls.

Forced documents

Invoices and debit notes that are assigned a Forced status will be paid in the next check run, unless:

• The payment amount of the check is outside the minimum and maximum amounts specified for the check run.
• The vendor bank does not match the batch bank, and you selected the vendor record option to Select Vendors With This Bank Code Only.
• The vendor currency does not match the vendor currency for the batch.
• There is a pending payment in an open batch for the same document.

Documents on hold

Documents assigned an On Hold status will not be paid in a system check run until the On Hold status is removed.

Note that when you post invoice batches, Accounts Payable will not apply any matching prepayments if either the prepayment or the invoice has an On Hold status. In addition, it will not apply credit notes or debit notes if either the credit (or debit) note or the specified Apply-To document is on hold. When you post payment batches, prepayments will not be applied to matching invoices if the invoice has an On Hold status.

To apply a prepayment, debit note, or credit note to a document you have put on hold, you must first remove the On Hold status using the Control Payments form, or you can use an Apply Document transaction in Payment Entry to apply the document manually.

Payment limit

You can use the Payment Limit field set a maximum amount that can be paid for a selected document when you generate payments using the Create Payment Batch form.

You can enter a greater payment if you pay the document using the Payment Entry form..

Date and discount changes are permanent

Changes to the due date, discount date, discount percent, and discount amount are permanent changes to the document. You would make them after renegotiating terms or if the original document was incorrect.

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