Posting Journals — Features

Posting journals list all the transactions in a group of batches that were posted together, as well as the general ledger transactions that were created from the batches.

The journals provide audit trail reports of all uncleared posted details.

For instructions on printing the report, see Posting Journals — Printing.

Information printed on the report

• The original batch and entry number for each transaction. Use these numbers to trace transactions back to their batch listings. You can also use the numbers to identify the transactions on the G/L Transactions report, if you choose not to consolidate general ledger batches (using the Consolidate G/L Batch option in the Options form).
• Tax information appears only on the Invoice Posting Journal, to show the total tax for each tax authority on each invoice, credit note, or debit note.
• Optional information that you can choose to include on the report , such as optional fields (if you use them), job-related information (if you use Project and Job Costing), or the General Ledger detail reference and description used with transactions .
• The Payment Posting Journal includes an Adjustment and a Discount column, to list any adjustments made to documents in the Payment Entry forms, and discounts taken when payments were applied to documents. (You can make adjustments during payment entry only if you select the Allow Adjustments In Payment Batch option in the Options form.)
• The Adjustment Posting Journal includes a Debit and a Credit column, to list the general ledger account number or distribution code (representing general ledger account numbers) to which each debit or credit was posted.
• A summary page.

The Invoice Posting Journal includes a summary tab that lists separate totals for invoices, debit notes, credit notes, and interest invoices.

The Payment Posting Journal summary tab lists totals for adjustments, discounts taken, and payments.

The Adjustment Posting Journal summary tab lists the totals of debits and credits.

• The General Ledger Summary lists the total amounts of the transactions that were created for each general ledger account used in the posted batches. These transactions are placed in the general ledger batches Accounts Payable creates in Sage 300 ERP General Ledger, if you use it, or in the batches that are produced for you to transfer to another general ledger system.

If you use multicurrency accounting, the posting journals also include the following additional information:

• The currency, exchange rate, and rate date for each transaction.

The Payment Posting Journal shows exchange rates for vendors and banks that do not use the functional currency.

• The total for the transaction (and the total tax, for invoice posting journals) in the functional currency as well as the source currency.
• A Summary tab which lists totals for each source currency used in the report, as well as the equivalent totals in the functional currency.
• The amounts on the General Ledger Summary tab are shown in their source currencies, with the corresponding equivalent amounts in the functional currency.

Related Topics