Payment Entry — Applying Payments

You use the Payment Entry detail grid to apply payments to specific outstanding documents.

Once you have applied the payment, you can save the transactions and print the check, if you want.

For an overview of payment entry, see Processing payments.

For full instructions on adding payments, see Steps for entering and applying payments.

To apply the payment

1. Select the mode — Select or Direct.

   If using Select Mode:

   • Select:
   • The document type (All, Invoice, Credit Note, Debit Note).
   • The order (Document Number, Purchase Order Number, Due Date, Order Number, Document Date, Balance Due).
   • An optional starting number, balance, or date.
   • Click Go to display the vendor's open documents of the selected type.
2. Double-click in the Apply column to select Yes for each document to which you want to apply the payment. To partially pay a document, type the amount to apply in the Applied Amount column.

   You cannot apply more than the total amount of the payment.

   You can post the transaction without fully applying the prepayment or credit note, leaving some to be applied at a later date.

3. If an early-payment discount applies to the invoice, enter the amount in the Discount Taken column. Note that you can enter a discount taken that exceeds the discount specified on the original invoice.
4. When finished, click Save.

   To cancel the application, click Close or select another entry number, then click No at the message that appears asking whether you want to save your changes.

Click the links below for additional help on using the corresponding buttons:

• Add/Save
• Delete
• Adjust
• Jobs
• History
• Print Check
• Void Check
• Close

To see the history of an invoice (all documents applied previously)

1. Highlight the invoice in the list at the bottom of the screen, then enter Yes in the Apply column for the line.
2. Click the History button.

   The History form provides the following information on each document applied to the selected invoice:

   • Transaction type
   • Check/document number
   • Transaction date
   • Applied amount
   • Transaction description
   • Payer vendor number and name
3. Click Close to return to the Payment Entry form.

Related Topics