Allow Edit of Statistics
Accounts Payable automatically accumulates statistics from the transactions you post to vendor accounts, and displays them in the Vendors and Vendor Groups forms.
Use the Allow Edit Of Statistics option to enter or revise the period statistics that are kept for both forms, as well as the current-year and previous-year activity statistics that are kept in the Vendors form.
You may want to turn on the editing option while you are setting up your Accounts Payable system, particularly if you are creating the system part way through an accounting year. You can then enter more complete payables records by adding the statistics from your previous system.
Once your system is operating, you can turn off the option because the program automatically updates the statistics when you post invoice, adjustment, and payment transactions.
You may decide to use the option to edit vendor group statistics if you change a vendor's group, or to edit a particular statistic because unusual circumstances have exaggerated the amount.
For example, if a single invoice remained unpaid for a long period on an otherwise satisfactory account, you could adjust the total number of days to pay or the total number of paid invoices to correct the average so that it more accurately reflects your company's paying habits for the vendor.
Keeping statistics in balance in vendor groups
If you edit a vendor's statistics, you should make the same changes to the statistics for the vendor group to which the vendor belongs. Print the Vendor Group Period Statistics and Vendor Period Statistics reports for the records you change, to verify that the totals still balance.