Batch Number and description
Accounts Payable automatically assigns a number to each new batch, and to each entry you add to a batch, starting with 1.
The batch number is a permanent part of the information stored for each invoice, debit note or credit note, and it appears with the transaction on Accounts Payable reports, such as posting journals and the G/L Transactions report, if you use the option to use the numbers as the description or reference for general ledger transactions.
You can use batch and entry numbers to trace transactions through the Accounts Payable system and, if you use the numbers as the descriptions or references for G/L transactions, into your general ledger (unless you consolidate the transactions during posting in Accounts Payable).
To create a new batch
- Click the New (
) button beside the Batch Number field.
You must use the assigned batch number.
- Enter a description and a date for the batch.
To select an existing batch, do one of the following
- Type its number in the Batch Number field.
- Select it using
the Finder (
) beside the field. - Click the navigation
buttons (
) beside the Batch Number field to move quickly
through the list of batches to display the one you need.
To view descriptive information for a batch
- Click the Zoom
(
) button beside the Batch Number field. The Batch
Information form opens, displaying additional information for the
batch.