Changes in Accounts Payable 6.0

Accounts Payable 6.0 includes the following new features and improvements:

In Product Update 1:

• A new T5018 (CPRS) Electronic Filing screen is available in Periodic Processing.

  If you file more than 50 T5018 slips for a calendar year, the Canada Revenue Agency (CRA) requires you to file original and amended T5018 information returns over the Internet. You use the new T5018 (CPRS) Electronic Filing screen to create your T5018 information return in the required XML format. You can then submit the generated file using the CRA's Internet File Transfer application.

  If you are filing fewer than 50 slips, you can submit the file to the CRA on electronic media.

In the 6.0 Release:

• Changes in Processing to Respect New Fiscal Period Locks

Accounts Payable supports changes to Common Services' Fiscal Calendar.

Fiscal periods are now locked separately for each Sage 300 ERP program. Although this change does not affect the way you enter transactions in Accounts Payable, you should note the following points:

• The system checks the status of a fiscal period for Accounts Payable when you enter certain dates in Accounts Payable transactions. It also checks the status of the fiscal period for Bank Services when you print a payment check.
• If the period is locked for Accounts Payable, you receive a warning, an error message, or no message, depending on the setting for the Locked Fiscal Period option on the Company Profile’s Options tab.
• If the period is locked for Bank Services and the Locked Fiscal Period option is set to Error, you receive an error message when you add a receipt or print a refund cheque. (Otherwise, no warning or error appears.)

Generally, you should lock a period for Accounts Receivable, Bank Services, and Accounts Payable at the same time, to avoid this situation.

• If a fiscal period is locked for General Ledger but not for Accounts Payable, you can create batches for General Ledger during posting or using the Create G/L Batch icon (depending on Accounts Payable's G/L Integration settings). When you try to post transactions to a locked period in General Ledger, however, the transactions will be placed in an error batch. You can avoid this situation if you create and post General Ledger batches for outstanding Accounts Payable transactions before locking a period for General Ledger.
• New Portal-Related Security Authorizations
  • Two new authorizations—Aged Payables Snapshot and Days Payable Outstanding Snapshot—allow users to view and configure the Aged Payables snapshot and the Days Payable Outstanding snapshot, respectively, in the new Sage 300 ERP Portal.
  • The new Sage 300 ERP Inquiry authorization allows users to query Accounts Payable data in the new Sage 300 ERP Portal. If they also have Export Processing authorization for Accounts Payable, they can print or export the results of these queries.
  • A new Vendor Developer Inquiry authorization supports the new portal's Inquiry feature. Developers of third-party programs, including macros, should incorporate this resource in their security structures.

Upgrading from an Earlier Version?

• If you are upgrading from version 5.5, see Changes in Accounts Payable 5.6.
• If you are upgrading from version 5.4, see Changes in Accounts Payable 5.5.
• If you are upgrading from version 5.3, see Changes in Accounts Payable 5.4.