Setting Up Payment Selection Codes

When you create an automatic payment batch with Accounts Payable, you must tell the program how you want it to select vendors and invoices for payment. The way you do this is with a payment selection code.

Payment selection codes are identified by codes of up to six characters (letters and digits). The rest of the selection record defines the criteria for selecting — or excluding — vendor invoices for payment.

Payment selection codes define the following elements:

• The bank on which the checks are drawn.
• How you select invoices (by due date, discount date, or due date and discount date).
• Whether you pay all documents or forced documents only.
• The range of vendor groups.
• The range of vendors.
• The range of account sets.
• The range of check amounts (for example, so you could pay all the small outstanding amounts first).
• Vendors you want to exclude from the payment selection.
• The bank currency (multicurrency ledgers only.
• The vendor currency (multicurrency ledgers only).
• Exchange rates between the bank currency and functional currency and between the vendor currency and functional currency (if you have a multicurrency ledger).

Using payment selection codes

You create payment selection codes using the Payment Selection Codes form.

You cannot use the Create Payment Batch form to generate checks unless you have defined at least one payment selection code.

You can change the payment selection criteria after you enter the payment selection code in the Create Payment Batch form. So, if your payment selection needs are fairly simple (for example, if you use only one bank and have a small number of vendors), you may define only one code and modify it if you are generating a special check run.

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