Accept ***New*** in this field to let the program assign a number if you are entering a new document. The program assigns the next number specified on the Options form when you add the document.

To edit an existing document, type its number in the Document Number field, then press the Tab key, or use the Finder or the navigation buttons to select the document.

Select one of the following options, depending on whether you are entering or changing the opening retainage balance for Accounts Receivable or Accounts Payable:

• Opening Retainage Receivable

• Opening Retainage Payable

• Invoice Retainage Receivable

• Invoice Retainage Payable

This field lets you select one of two statuses for a transaction:

• New. If you are entering a new transaction, accept this default status.

• Approved. When you have finished entering information for the transaction, you can change the status to Approved, indicating that it can be posted.

After you add a new transaction (by clicking the Add button), the program changes the status to Entered. You can change the status from Entered to Approved if you want to indicate that the transaction is ready for posting.

The program assigns Posted status once you post the transaction.

Use this field to enter or select the date on which you are processing the retainage opening balances.

The program displays the session date as the default, but you can change it.

Depending on your selection for the Default Posting Date option (in the PJC Options form), the transaction date may also be used for the posting date.

The program displays the year and period that contains the date to which the transactions will be posted.

Project and Job Costing uses the transaction/document date or the session date as the default posting date, depending on your choice for the Default Posting Date option on the PJC Options form.

If you want to change the posting date, click the Zoom () button beside the Year/Period field to open the Posting Date Override form, and then change the posting date as required.

Note: If you consolidate G/L transactions by Account And Fiscal Period or by Account, Fiscal Period And Source, the posting date for consolidated entries is the last date of the fiscal period.

You specify a category to update, depending on the retainage type you selected for the transaction, as well as the project type and accounting method.

If you selected Opening Retainage Payable and Invoice Retainage Payable as the retainage type, you must specify a category.

If you selected Opening Retainage Receivable or Invoice Retainage Receivable as the retainage type, you must specify a category for:

• A time and materials project.

• A fixed price project that uses a Billings and Costs or Accrual-Basis accounting method.

• A cost plus project that uses a Billings and Costs, Accrual-Basis, or Category Percentage Complete accounting method.

Use this field to enter a comment to describe the Update Retainage transaction, if you want.

Specify the contract you are updating in the selected detail.

This field appears in the detail form only if you selected Opening Retainage Receivable or Invoice Retainage Receivable, and your Accounts Receivable system is multicurrency.

Enter the original document number, if any, or enter another useful reference.

Specify the project you are updating in the selected detail.

This field appears if you selected Invoice Retainage Receivable or Invoice Retainage Payable as the retainage type.

Enter the amount by which to adjust the retainage receivable. Entering a positive amount reduces the retainage receivable or retainage payable; entering a negative amount increases the retainage receivable or retainage payable.

This field appears if you selected Opening Retainage Payable as the retainage type.

Enter the opening retainage payable amount.

This field appears if you selected Opening Retainage Receivable as the retainage type.

Enter the opening retainage receivable amount. If Accounts Receivable is multicurrency, specify the amount in the customer currency used in the contract.