Allocate Stored Material for the AIA Report

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Click the New button beside the Material Allocation Number field. Project and Job Costing will assign a new transaction number when you add the transaction.
Enter header information for the transaction.
- Accept the New status.
- In the Transaction Date field, specify the date for the transaction.
The Year/Period field may change, reflecting the fiscal year and period to which the transaction will be posted, unless you change the posting date.

To change the posting date:
- Click the Zoom button beside the Year/Period field to display the Posting Date Override form.
- In the Posting Date field, type or select the correct posting date.
- Press the tab key to update the Year/Period field to reflect the new posting date.
- Click Close to return to the transaction-entry form.
- Click the Zoom button beside the Optional Fields check box to view or edit material allocation optional fields, if you use optional fields.
- Enter a description and a reference for the material allocation transaction using up to 60 characters for each.

Click the Detail button, or click the first line on the grid and press F9 to display the Detail Material Allocation form.
Enter details for this transaction.
For each detail you enter:
- Accept the line number displayed, or click the New button to start a new detail.
- Complete the detail information for the transaction, including the contract, project, category, and resource, depending on the type of project and the accounting method.
You also specify the quantity, unit of measure, and the cost of stored material allocated and used on the project.

You may also need to specify the associated overhead to allocate, and the billing rate, or billing amount.
- Click Add (or Save) to add or save the detail.
When you have finished entering details, click Close to return to the Material Allocation form.
Click Add (or Save) to add or save the transaction.
Click Post to post the transaction.