Post Transactions
Before
you start
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Back up your data.
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Print transaction listings for each type of transaction that you are going to post.
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Note that you need posting rights for the transaction entry form to post them.
To post a range of transactions:
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Open Project and Job Costing > PJC Transactions > Post Transactions.
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Select a
transaction type.You can post one of the following types of transactions at a time:
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Charges
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Costs
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Equipment Usage
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Material Returns
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Material Usage
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Material Allocation
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Revise Estimates
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Timecards
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Choose to post all unposted transactions or a specified range of transactions of the selected type.
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Specify the
status
of the transactions you want to post. You need to identify the status that transactions must have before they can be posted. You can choose any or all of the following:
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Entered
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Ready for Approval (only Timecards use this status)
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Approved
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Click Post.
After
posting
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Project and Job Costing posts only error-free entries. If you try to post a transaction or that batch that contains an error, the program rejects the transaction or batch, and displays an error message. You can print the error message, if you want.
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You should keep your audit trail up to date by printing and filing each posting journal as follows:
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Print the posting journal to obtain an audit trail report of posted transactions.
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Project and Job Costing creates a journal of the entries that you posted together. These posting journals are an essential part of your audit trail, because they provide a record of all posted details and of the related general ledger distributions.
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Print the G/L Transactions report each time you create general ledger transactions. The report lists all the distributions that were created for general ledger accounts when you posted transactions.