Adjustments

You use the Adjustments form to adjust or transfer a timecard, equipment usage, material usage, material return, cost, or charge transaction that you have posted in Project and Job Costing. (Note that both the contract and project must be open or on hold to be able to transfer a transaction between projects or categories.)

To adjust transactions originating in another Sage ERP Accpac program, you use that program. For example, to adjust a transaction that you have invoiced in Accounts Receivable, you must use the Adjustment Entry form in Accounts Receivable. To adjust amounts originating in Purchase Orders, you must adjust the purchase order, receipt, or return in the Purchase Orders program.

The Adjustments form lets you adjust the A/R item number, the unit of measure and the unit cost, the quantity, extended cost, and billing rate for a posted transaction, or transfer a transaction to the correct contract, project, or category, if the original transaction was posted incorrectly.

Note:

• A contract and project must be open or on hold to be able to receive a transfer.

• You cannot adjust or transfer items that use serial numbers or lot numbers.

• You can transfer a transaction from a time and materials project only to another time and materials project or to a fixed price project that uses an item invoice type.

  You specify the invoice type (item or summary) when setting up fixed price projects that use the accrual-basis or billings and costs accounting method.

• You can transfer a transaction from a cost plus project to another cost plus project or to a fixed price project that uses the project percentage complete or completed project accounting method.

• You can transfer a transaction from a fixed price project that uses the project percentage complete or completed project accounting method to a fixed price project that uses either of these accounting methods, or to a cost plus project..

• You can transfer a transaction from a fixed price project that uses the billings and costs or accrual-basis accounting method to a fixed price project that uses either of these accounting methods. However, both projects involved in the transfer must use the same invoice type (item or summary).

• You must use the Adjustment Entry form in Accounts Receivable to adjust a transaction that you have billed in Accounts Receivable.

• You must use the Adjustment Entry form in Accounts Payable to adjust a transaction originating in Accounts Payable.

• If you adjust or transfer a timecard for a payroll employee, Project and Job Costing will update the timecard only if you have not yet updated Payroll. If you have sent the timecard to US or Canadian Payroll, you must adjust the timecard in Payroll, also.

To enter an adjustment

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