Set up and Maintain Budgets
Overview
To add or change a project budget:
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Open Project and Job Costing > PJC Transactions > Budget Maintenance.
Click here for help on the fields that appear on the Budget Maintenance form.
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In the fields provided, type or select the contract, project, and category for which you want to enter a budget, or select the project category on the tree.
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Using the Budget Set and Year fields, select the budget set and year for which you are adding the budget.
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If you have a multicurrency system, select the currency rate type and rate date, or enter the rate.
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In the Show field, specify whether to display original, current, or actual amounts in the Quantity, Cost, and Revenue fields.
If you do not want to view this additional information, accept the default, None.
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Click the Go (
)button, or press
the F7 key, to display existing information for the budget set and year,
if it is not displayed automatically. -
If you are basing the budget on an existing budget, use the Budget Set Lookup fields to identify the contract, project, category, budget set, and year whose budget will be the basis for the new budget.
Note: To view the differences between the budget you are adding and the inquiry budget, the option Display Comparison Columns must be selected on the File menu.
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If you want the system to calculate amounts for you, select a budget method.
Based on the method you choose, a field may appear requesting a percentage and/or an amount. Supply the requested information.
To copy inquiry amounts to your new budget, you must select one of the Copy budget methods.
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Click the Add To button to add the amounts in the Inquiry column to the amounts in the Budget column.
Or
Click the Replace button to replace the amounts in the Budget column with the amounts in the Inquiry column.
The new budget amounts will appear in the Budget Quantity, Budget Costs, or Budget Revenue column.
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Review the budget entries to ensure they are correct.
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When you finish, click Add or Save.
To
display period amounts for any project category
In the Budget Set Lookup fields, enter or select the contract, project,
and category, budget set (Actuals, Recognized, or Budget 1, 2, 3, 4, or
5), and year, and then click the Go () button.
To
change a budget set for a project category
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In the fields at the top of the form or on the tree, select the contract, project, and category. If you have a multicurrency system, also enter the rate type and rate date.
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Click the Go (
) button to display
the budget information for that budget set. -
Select the budget method you want to use.
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Supply the requested amount and/or percent information, then use one of the following buttons:
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To increase or decrease the existing budget amounts by the amounts displayed in the inquiry column or from the budget method fields, click the Add To button. When the desired amounts are displayed for the fiscal periods in the specified budget quantity, cost, or revenue column, click the Save button.
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To replace the existing budget amounts in the budget set with the amounts displayed in the inquiry column or from the budget method fields, click the Replace button. When the desired amounts are displayed for the fiscal periods in the specified budget quantity, cost, or revenue column, click the Save button.
To
clear all the period amounts for the displayed budget set
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Select the contract, project, and category, and, in a multicurrency system, the rate type, and rate date.
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When the amounts are displayed, click the Clear button.
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Click Yes in the dialog box that appears asking you to confirm your want to clear all budget amounts. All amounts are then cleared from the budget columns.
Note: You must click the Save button to save any changes made to budget amounts. If you exit this form without clicking Save, the original amounts remain in the budget.