Transfer Material to a Project from Inventory Control
Overview
Before
you start
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Make sure that the items are assigned to the project as material resources.
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Because you are required to supply an Inventory Control item number and an Accounts Receivable item number for material usage transactions, ensure that records exist in both programs for each item used in projects. For time and materials projects, the program requires the I/C item number to transfer the cost from Inventory Control to the project. The A/R item number is used for invoicing the customer.
To record the transfer of material from inventory:
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Open Project and Job Costing > PJC Transactions > Material Usage.
Click here for help on the fields on the Material Usage form.
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Accept the New status in the Material Usage Number field.
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Enter
header information for the transaction.-
Accept the New status.
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In the Transaction Date field, specify the date for the transaction.
The Year/Period field may change, reflecting the fiscal year and period to which the transaction will be posted, unless you change the posting date.
To change the posting date:
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Click the Zoom button beside the Year/Period field to display the Posting Date Override form.
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In the Posting Date field, type or select the correct posting date.
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Press the tab key to update the Year/Period field to reflect the new posting date.
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Click Close to return to the transaction-entry form.
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Click the Zoom button beside the Optional Fields check box to view or edit material usage optional fields, if you use optional fields.
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Enter a description and a reference for the transaction using up to 60 characters for each.
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Click the Detail/Tax button, or click the first line on the grid and press F9 to display the Detail Material Usage/Taxes form.
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Enter
details for this transaction.For each detail you enter:
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Accept the line number displayed, or click the New (
) button to start a new detail. -
Click the Optional Fields Zoom (
) button to check or to change any optional fields that are automatically
assigned to the detail, or to add optional fields for the detail. -
Specify the contract, project, category to charge for material.
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Enter an item number to identify the material for which you are charging. Also specify the unit of measure to use for the transaction, and the location of the material used.
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If the detail is for a time and materials project or a fixed price project that uses an item invoice type, enter the A/R Item number that will appear on the invoice when you bill for this material.
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Enter the quantity of material for the unit of measure you specified. (The transaction costs are calculated during day end processing.)
If you use Sage ERP Accpac Serialized Inventory, you can assign a lot number to the detail. If you use Sage ERP Accpac Lot Tracking, you can assign a lot number to the detail.
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Depending on the project type and project accounting method, you may also need to enter the billing rate or extended billing amount, and you may be able to change the billing type for the detail.
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Depending on the project type and project accounting method, the program also displays either the cost of sales or work in progress account specified for the project or the category.
You can change the account for all projects that use an item invoice type.
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Click Add (or Save) to add or save the detail.
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When you have finished entering details, click Close to return to the Material Usage form.
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Click Add (or Save) to add or save the transaction.
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To enter another transaction, click the New button next to the Material Usage Number field, then complete steps 2 through 7 again, or click Close.
After
adding a material usage transaction
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Click Post on the Material Usage form to post the selected transaction, or use the Post Transactions form to post a range of material return transactions.