Material Usage

If you use Sage ERP Accpac Inventory Control, you use the Material Usage form in Project and Job Costing to:

• Transfer the costs of items from Inventory Control to specific projects in Project and Job Costing.

• Allocate serial numbers and/or lot numbers to serialized or lotted items used in a material usage transaction detail, if you use Sage ERP Accpac Serialized Inventory and Lot Tracking.

If you do not use Sage ERP Accpac Inventory Control, the Accounts Payable Invoice Entry form lets you enter job-related purchases of materials for the contracts, projects, and categories for which the material will be used. You can also enter an invoice in Accounts Payable if you want to charge the cost of materials directly to a project, without first receiving the items in Inventory Control.

Before you process a material usage charge, ensure that:

• The items are assigned to the project as material resources.

• An I/C item record exists in Inventory Control. Because you are required to supply an Inventory Control item number and an Accounts Receivable item number for material usage transactions, ensure that item records exist in both programs for each item used in projects.

The I/C item number is required to transfer the cost from Inventory Control to the project.

The A/R item number is used on item invoices when billing customers. (You use item invoices to bill for all time and materials projects, and for some fixed price projects.)

To enter a material usage transaction

To print a transaction listing, choose Print Transaction Listing from the File menu. The Transaction Listings report form opens, where you can specify the transaction type and range of document numbers to include on the report.

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