Add or Modify Miscellaneous Expense Records
Overview
You can set up miscellaneous expenses for expenses such as permit or inspection costs, for which no other resource form (employees, equipment, and so on) exists.
Miscellaneous expenses are different from the charge codes. Miscellaneous expenses represent a cost to you that you pass on to your customer, whereas charges are used to record revenue items for which you incur no cost.
You can process miscellaneous expense transactions through Accounts Payable or Order Entry.
Before
you start
-
If you want to delete a miscellaneous expense record, make sure the miscellaneous expense is not used in any existing contract projects.
To add, edit, or delete a miscellaneous expense record:
-
Open Project and Job Costing > PJC Setup > Miscellaneous Expenses.
Click here for help on the fields that appear on the Miscellaneous Expenses form.
-
If you are adding a new miscellaneous expense record:
-
In the Miscellaneous Code field, enter a unique code for the miscellaneous cost, using up to 16 alphanumeric characters.
-
In the Description field, enter a description of the cost. You can use up to 60 alphanumeric characters.
-
If you use Sage ERP Accpac Transaction Analysis and Optional Field Creator and you want to edit optional fields assigned to the record, click the Zoom (
) button beside the Optional Fields checkbox,
then add or edit miscellaneous expenses optional fields in the form that
appears. -
Enter default settings for standard projects in the A/R Item No., Unit of Measure, and Unit Cost fields.
-
Enter rate at which you bill your customers for each unit of measure. (Time and materials projects and fixed price projects that use the billings and costs or accrual-basis accounting methods require a billing rate.)
In a multicurrency system, you use the grid to enter a billing rate for each currency used by your customers.
If you are editing an existing miscellaneous expense record:
-
Use the Finder or the navigation buttons beside the Miscellaneous Code field to select the miscellaneous expense record you want.
-
Enter your changes in the record.
If you are deleting an existing miscellaneous expense record:
-
Use the Finder or the navigation buttons beside the Miscellaneous Code field to select the miscellaneous expense record you want.
-
Click Delete, then click Yes to confirm that you want to delete the record.
-
Skip step 3.
-
Click Add or Save to save the record.
-
To work with another record, use the buttons beside the Miscellaneous Code field to start a new record (
)
or select an existing one (
) . -
Click Close when you have finished.
After
adding or modifying miscellaneous Expense Records
-
Print an updated Miscellaneous Expenses list.