Charge for Equipment Usage

Charge for Equipment Usage

Overview

To record a charge for equipment used on a project:

1. Open Project and Job Costing > PJC Transactions > Equipment Usage.

Click here for help on the fields that appear on the Equipment Usage form.

2. Click the New button beside the Equipment Number field.

3. Enter header information for the transaction.

   • Accept the New status.

   • In the Transaction Date field, specify the date for the transaction.

   The Year/Period field may change, reflecting the fiscal year and period to which the transaction will be posted, unless you change the posting date.

   To change the posting date:

   • Click the Zoom button beside the Year/Period field to display the Posting Date Override form.

   • In the Posting Date field, type or select the correct posting date.

   • Press the tab key to update the Year/Period field to reflect the new posting date.

   • Click Close to return to the transaction-entry form.

   • Click the Zoom button beside the Optional Fields check box to view or edit equipment optional fields, if you use optional fields.

   • Enter a description and a reference for the transaction using up to 60 characters for each.

4. Click the Detail/Tax button, or click the first line on the grid and press F9 to display the Detail Equipment Usage/Taxes form.

5. Enter details for this transaction.

   For each detail you enter:

   • Accept the line number displayed, or click the New () button to start a new detail.

   • Click the Optional Fields Zoom () button to check or to change any optional fields that are automatically assigned to the detail, or to add optional fields for the detail.

   • Specify the contract, project, category to charge for the use of the equipment.

   • Use the Equipment Code field to identify the specific piece of equipment for which you are charging.

   • If the detail is for a time and materials project or a fixed price project that uses an item invoice type, enter the A/R Item number that will appear on the invoice when you bill for this transaction.

   • If you enter the quantity, unit of measure (say, hours), and unit cost for the use of the equipment, the program calculates the extended cost for you.

   If you prefer, you can enter the quantity, unit of measure, and extended cost, and let the program calculate the unit cost for you.

   • The program displays the default equipment account specified for the project category, but you can change the account for the detail, if necessary.

   • Depending on the project type and project accounting method, the program also displays either the cost of sales or work in progress account specified for the project or the category.

   You can change the account for all projects that use an item invoice type.

   • Click Add (or Save) to add or save the detail.

6. When you have finished entering details, click Close to return to the Equipment Usage form.

7. Click Add (or Save) to add or save the transaction.

8. Click Post to post the equipment usage charge.

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