Use this field to enter a reference for the transaction, using up to 60 characters.

Project and Job Costing assigns a new number to the revise estimate transaction when you add it.

If you are adding a new transaction, accept the ***NEW*** entry that the program displays.

You also use this field to select an existing revise estimate transaction.

This field lets you select one of two statuses for a transaction:

• New. If you are entering a new transaction, accept this default status.

• Approved. When you have finished entering information for the transaction, you can change the status to Approved, indicating that it can be posted.

After you add a new transaction (by clicking the Add button), the program changes the status to Entered. You can change the status from Entered to Approved to indicate that the transaction is ready for posting.

The program assigns Posted status once you post the transaction.

Use this field to enter or select the date on which you are processing the revised estimates.

The program displays the session date as the default, but you can change it.

Depending on your selection for the Default Posting Date option (in the PJC Options form), the transaction date may also be used for the posting date.

The program displays the year and period that contains the date to which the transactions will be posted.

Project and Job Costing uses the transaction/document date or the session date as the default posting date, depending on your choice for the Default Posting Date option on the PJC Options form.

If you want to change the posting date, click the Zoom () button beside the Year/Period field to open the Posting Date Override form, and then change the posting date as required.

Note: If you consolidate G/L transactions by Account And Fiscal Period or by Account, Fiscal Period And Source, the posting date for consolidated entries is the last date of the fiscal period.

Use the Finder to select the category whose estimate you want to change.

You can select only a category that you have assigned to the project. If the category you need does not appear in the Finder list, you can assign it to the selected project, as follows:

1. On the Revise Estimate detail form, click the zoom button next to the Category field.

2. Select the category on the list that opens, click Add, and then click Close.

3. Use the Finder to select the category for the Revise Estimate transaction.

If a suitable category does not appear in the Add Category form, you need to add a record for a new category, as follows:

1. Click the New button next to the Category field.

2. Enter the information for the new category on the setup form that opens, click Add, then Close.

3. Assign the category to the project, as described above.

4. Use the Finder to select the category for the Revise Estimate transaction.

You can enter a comment for each detail using up to 250 characters.

In the detail-entry grid, or on the Revise Estimates detail form, select the open contract for which you want to change the estimate.

(If a contract still has an estimate status, you use the Contracts form to change the estimate.)

The program displays, in this column, the estimated quantity, costs, revenue, and profit from the existing estimate.

It also displays the overhead and cost plus percentages.

Use this field to enter a description for the change of estimate, using up to 60 characters.

The program displays the description used for the resource as the default for the detail, but you can enter a different description using up to 60 characters.

To change exchange information for the project for a customer who does not use your functional currency, use the Rate Type, Exchange Rate, and Rate Date fields.

When you post the revise estimate transaction, the program adjusts the estimated revenue and estimated profit in the customer currency.

This field lets you enter a new fixed price amount for a fixed price project. (Normally, you would change this amount by agreement with your customer.)

The program assigns a unique line number to identify the detail.

Accept the line number displayed, or click the New button to start a new detail.

On the detail line (in the detail-entry grid), or on the Revise Estimates detail form, select the project for which you want to change the estimate.

For a customer who does not use your functional currency, the program displays the current rate type, exchange rate, and rate date for the project. You cannot change the entries in these fields.

Use the Finder next to the Resource field to select the resource whose estimate you want to change.

However, if you want to change the estimate for an existing project category (the labor rate, labor percentage, overhead rate, overhead percentage, or the cost plus percentage), or if you are adding a new category, do not select a resource for this detail.

If the resource does not appear in the Finder, you need to assign it.

Use this column to enter your new estimate of the quantity and unit cost (or extended cost) for the category or resource whose estimate you are changing.

For a time and billing project, you can also enter a new extended cost, billing rate, and billing amount, and you can enter or change the A/R item number.

For cost plus projects, you can change the cost plus percentage.

The program then displays the new estimated extended cost (or unit cost), as well as the estimated total cost, total revenue, and total profit it calculates, based on the new values you entered.