Enable a form to be submitted as an e-mail message

You can design a form so that users can click Submit on the File menu to send their completed form as an attachment in an e-mail message. The e-mail addresses, subject line, and attachment file name can all be predefined— either with static values or values based on entries in the form.

Note   In order for users to submit their form as an e-mail message, they must have Microsoft Office Outlook 2003 installed on their computer.

1. In design mode, click Data Connections on the Tools menu.
2. In the Data Connections dialog box, click Add.
3. In the Data Connection Wizard, click Submit data, and then click Next.
4. On the next page of the wizard, click As an e-mail message, and then click Next.
5. On the next page of the wizard, type the e-mail addresses you want to send the completed form to in the To, Cc, and Bcc boxes. To specify an address that is based on a value in the form, click Insert Formula next to the appropriate address box, and then use the options in the Insert Formula dialog box to create a formula.
6. In the Subject box, type a subject for the e-mail message. To specify a subject that is based on a value in the form, click Insert Formula , and then use the options in the Insert Formula dialog box to create a formula.
7. In the Introduction box, type the text that you want to appear in the body of the e-mail message.
8. In the Attachment Name box, type a name for the form when it is attached as a file to the e-mail message. To specify an attachment name that is based on a value in the form, click Insert Formula , and then use the options in the Insert Formula dialog box to create a formula.
9. Click Next.
10. On the next page of the wizard, type a name for the data connection, and then click Finish.

Note  The information in this topic may not apply if you are working with a form designed using Microsoft Office InfoPath 2003 without the service pack installed. Learn more