Change Posting and Day End Processing Options
Note:
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Day end processing options are set up in the Inventory Control program. These options also affect when the Order Entry program can post General Ledger and Accounts Receivable batches.
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You cannot change day end processing options if any Inventory Control forms are open, or other users are working with Order Entry.
Overview
You change the following settings in the Inventory Control program:
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When Sage ERP Accpac costs inventory — either when posting transactions or when you run Day-End Processing in the Inventory Control program. You select this option in the I/C Options form.
If you have high transaction volumes or if processing speed is an issue, we suggest that you cost inventory during Day End Processing — not each time you post a transaction in O/E, I/C, and P/O.
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When the Inventory Control program creates sub-ledger and audit information. Again, if speed is a concern, we suggest during Day End Processing. You select this option in the I/C Options form.
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When Inventory Control creates General Ledger transaction batches and whether it should also post them automatically. You select this option in Inventory Control's G/L Integration form.
You change the following settings in the Order Entry program: .
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When Order Entry creates G/L batches and whether it should also post them automatically. You select this option in Order Entry's G/L Integration form.
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Whether Order Entry should post A/R batches automatically or using the Create Batch icon. You select this option in the O/E Options form.
Before
you start
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Print the G/L Integration report from the Setup Reports folder so you have a record of your G/L Integration settings before you start.
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If you are changing from updating costs during day end processing to updating costs during posting, you must first run day end to cost all outstanding posted transactions.
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If you are changing from using the Create G/L Batch form to creating general ledger transactions during day-end processing, be sure to run Create G/L Batch to process any outstanding transactions first, to avoid accidentally omitting transactions from your general ledger batches.
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See Day-End Processing to understand how Day End Processing works.
To change batch creation and posting options for A/R transactions created by Order Entry:
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Open Order Entry > O/E Setup > Options.
Click here for help on all O/E Options.
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Click the Processing tab.
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Change the following option.
Post A/R Batches During Posting or Day End Processing/On Request Using Create Batch Icon
Note: If you choose to post A/R batches when you post O/E transactions, and you cost inventory during transaction posting, Order Entry will create and post an A/R batch each time you post an invoice.
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Click the Save button when you are finished.
To change batch creation and posting options for G/L transactions created by Order Entry:
If you are now using the Create Batch form to create transactions, print a copy of the latest G/L Transactions report, then create any outstanding transactions before changing your choice for this option.
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Open Order Entry > O/E Setup > G/L Integration.
Click here for help on all G/L Integration fields.
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Change the appropriate option.
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Click the Save button when you are finished.
Make sure that no one else is using the Order Entry data and that no other Order Entry forms are open for the company before you save changes.
To change day end processing options in the Inventory Control program:
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Open Inventory Control > I/C Setup > Options.
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Click the Costing tab.
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Change the appropriate option.
Cost items during posting or Day End Processing
Create Subledger Transactions and Audit Info. During (Posting / Day End Processing)
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Click the Save button when you are finished.
Make sure that no one else is using the Inventory Control data and that no other Inventory Control forms are open for the company before you save changes.
To change batch creation and posting options for G/L transactions created by Inventory Control:
Note: Inventory Control generates G/L transactions from order shipments and returns.
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Open Inventory Control > I/C Setup > G/L Integration.
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Change the appropriate option.
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Click the Save button when you are finished.
Make sure that no one else is using the Inventory Control data and that no other Inventory Control forms are open for the company before you save changes.
After
changing Day End Procesing and posting options
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Print the O/E Options report from the O/E Reports folder to check that the settings were changed correctly.
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Print the Order Entry G/L Integration report from the O/E Reports folder if you changed integration settings.
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Print the I/C Options report from the I/C Setup Reports folder to check that the settings were changed correctly.
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Print the Inventory Control G/L Integration report from the I/C Setup Reports folder if you changed integration settings.