G/L Integration Form

Sage ERP Accpac Order Entry 6.0

image\field_bt.gifUsing the G/L Integration Form

Use the G/L Integration form to:

  • Specify whether to add general ledger transactions to the G/L batch during posting or each time you run Day End Processing, or to create the transactions at a later date.

Note: This choice can have a large impact on the speed of processing transactions in Order Entry, especially if you are costing inventory during posting (in which case, you may want to create transactions at a later date).

  • Choose whether to create a separate G/L batch each time you create the G/L batch (and optionally automatically post the batch) or add new transactions to the existing batch. (This option applies only if you use Sage Accpac General Ledger with Order Entry at the same location.)

  • Choose whether to consolidate the G/L batch when you post, or always enter full transaction details in the batch.

  • Assign different source codes to general ledger transactions created by Order Entry and added to G/L batches. (New source codes are automatically added to G/L, but you will have to update G/L source journal profiles to include transactions on source journals.)

  • Select the information to appear in the Entry Description, Detail Description, and Detail Reference and Comment fields in G/L transactions arising from invoices and shipments. (This information appears for transactions in the G/L Transactions report.)

  • Look up the last Day End Number for which you have created general ledger batches.

Click the field list button or the link below for more information on selecting G/L integration options.

Transactions tab

Changing Settings

You can change any of your choices on the G/L Integration page at any time. However, you should be aware that any changes you make will apply only to general ledger transactions created after the change, and will not affect existing general ledger batches.

If you want to change from using the Create Batch form to produce your general ledger transactions to creating them during day-end processing, be sure to run Create Batch to process any outstanding transactions first, to avoid accidentally omitting transactions from your general ledger batches.

Before Using the G/L Integration Form

Before changing any of the settings or other information in the G/L Integration form, make sure you understand the impact the options have on processing within Order Entry.

Note: You cannot change settings on the Integration tab of the G/L Integration form if other Order Entry forms are open, or other users are working with the Inventory Control database.

Make sure that no one else is using the Order Entry data and that no other Order Entry forms are open for the company before you save changes to the G/L Integration form.

A/R integration option is set in the O/E Options form

Order Entry also lets you choose when to post Accounts Receivable batches arising from invoices posted in Order Entry.

To specify when to post A/R batches generated from Order Entry Invoices, credit notes and debit notes, use the option Post A/R Batches During Posting or Day End Processing/On Request Using Create Batch Icon.

See also