Periodic Processing — Overview
This topic outlines procedures you might follow as part of your daily, weekly, bi-weekly, or monthly procedures, and tells you how to use Order Entry to accomplish the tasks.
Daily or weekly processing tasks
If you have high order volumes, you can use the following forms at the end of each day to complete order processing:
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Day End Processing form in Sage ERP Accpac Inventory Control.
If performance is important, we suggest that you:
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Choose the option in Inventory Control to cost inventory during Day End Processing (instead of each time you post).
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Choose the G/L Integration option in Order Entry to create G/L transactions using the Create Batch icon.
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Choose the option in Order Entry to post A/R batches using the Create Batch icon. This option is on the Processing tab in The O/E Options form.
Day End Processing will update item costs, update statistics, activate future orders, delete quotes, and create G/L and A/R transactions (but not add G/L transactions to batches or post A/R).
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Create Batch form in Order Entry.
If you chose the above settings, the Create Batch process will create the G/L batch and optionally post it (if you choose the option in the G/L Integration form) and post the Accounts Receivable batches in A/R.
At each period end, you should
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Use the Order Entry form to create any new sales orders you wish to process in the period.
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Post other transactions that apply to the period.
Use the Shipment Entry, Invoice Entry, and Credit/Debit Note Entry forms.
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Print the Order Action, Invoice Action, and Aged Orders reports to identify orders that require action.
Use the Order Action, Invoice Action, and Aged Orders forms from the O/E Reports folder to print the reports.
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Print the G/L Transactions report, then create general ledger transactions (if you do not use the option to create general ledger transactions during Day End Processing). Process the batches in General Ledger, if you use it, or post them manually to your other general ledger.
Choose the G/L Transactions icon from the O/E Reports form to print the report. Choose the Create Batch form from the Periodic Processing folder to create the general ledger transactions.
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Clear the paid transactions, posting journals, and statistics that you no longer need.
Choose the Clear History form from the Periodic Processing folder to clear this information.