Post Accounts Receivable Invoice Batch

Sage ERP Accpac Order Entry 6.0

Post Accounts Receivable Invoice Batch

Overview

Order Entry lets you post Accounts Receivable invoice batches created by Order Entry using the Create Batch.

Note: You can use the Create Batch form to post A/R batches only if you do not automatically post batches when you post invoice transactions or when you run Day End Processing.

Depending on the A/R posting option that you choose in the O/E Options form, you can post A/R batches in the following ways:

Automatically each time you post an O/E invoice.

When you run day end processing in Inventory Control.
Using the Create Batch form in Order Entry.

From the A/R Invoice Batch List or using the Post Batches form in Accounts Receivable.

For more details, see:

Post A/R Batches During Posting or Day End Processing/On Request Using Create Batch Icon

You can find out how you currently create G/L transactions by looking at the Create G/L Transactions option on the Integration tab of the G/L Integration form (in the O/E Setup folder).

The Create Batch form also create General Ledger transaction batches:

If you choose the option Create G/L Batch Through Day End Number, the Create Batch form will also produce a batch of general ledger transactions from posted shipments, invoices, and credit notes and optionally posts them automatically in the General Ledger program.

You can use this form to produce G/L batches only if you selected On Request Using Create G/L Batch Icon for the Create G/L Transactions option in the G/L Integration form.

Before you start

Run Day End Processing to complete processing and update the Order Entry and Inventory Control data.

To post a batch of invoices created by Order Entry in A/R:

Open Order Entry > O/E Periodic Processing > Create Batch.

Specify the day-end number through which to create general ledger transactions. (You create the transactions for all outstanding day-end numbers up to and including the number you specify.)
Select Post A/R Batch to post invoice transactions created by Order Entry in the Accounts Receivable program. (See the Overview notes.)
Click Process.

After using

If you use Sage ERP Accpac General Ledger:

Post the batches in Sage Accpac General Ledger (unless they are posted automatically).

If you use a different general ledger,

Import the CSV batch file into your general ledger, and then delete the original CSV file.

Using the G/L Transactions report, transfer the entries to your general ledger manually, and then delete the CSV batch file.