Print a Receipt Immediately After Posting
Before
you start
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Find out which report file to use for printing forms.
For example, you might use different shipping labels depending on the destination or shipper.
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Check the print destination for forms and reports.
To print a receipt immediately after posting an order, shipment, or invoice that included a prepayment:
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Click the Post button on the order, shipment, or invoice.
When Order Entry is finished posting the transaction, select the Prepayment Receipt Confirmation checkbox on the posting confirmation form.
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Order Entry opens the Receipt Printing form and selects the prepayment that you just posted.
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Complete the information as follows:
Detail or Summary. Select a detail or summary receipt depending on the amount of information that you want to include with receipts.
Reprint Previously Printed Receipts. Select this option to reprint receipts you printed before. Do not select this option if you want to print only receipts that you have not yet printed.
Delivery Method. Select Print Destination (to print the invoices to the current print destination) or Customer (to use the delivery method specified in each customer record).
E-mail Message ID/Fax Message ID. These fields appear when you select Customer as the print destination. Select the code for the receipt message you want to accompany e-mailed or faxed receipts.
Select By. Choose how you want to select the receipt that you are printing:
Batch/Entry Number. Select a range of receipt batch numbers for which to print invoices. The number of the current batch is displayed by default when you print from the Receipt Entry form.
Customer/Document Number. Select a range of customers and document numbers for which to print receipt confirmations.
Customer/Check/Receipt Number. Select a range of customers and check /receipt numbers for which to print receipt confirmations.
If you do not select a range of document or check/receipt numbers, the program prints receipt confirmation for all the documents or check/receipts for the customer or A/R Receipt batch numbers you specify.
If you print several document types at once, the program first sorts the document numbers alphabetically, then numerically, to determine which documents belong in the range you specify.
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Click Print.
If you are printing the receipt on a printer (and not sending the form by e-mail), you can click the Align button to print a sample copy of the receipt to check that the order information prints in the right places on preprinted forms. If the sample form does not line up correctly, ensure that you have correctly inserted the forms in the printer.
What
business forms come with Order Entry?
Order Entry ships with sample forms that you may be able to use with your laser or ink-jet printer "as is" or adapt to print on forms that you already use for quotes,order confirmations,picking slips,shipping labels,invoices, and credit and debit notes.Order Entry also lets you print A/R receipts.