Receipts — Printing
Order Entry lets you print receipts to let you confirm your receipt of a customer prepayment at the time you post an order or an invoice in Order Entry.
You can print one or more receipt confirmations for receipts after posting an order or invoice, or you can go to the Accounts Receivable Receipts form in the A/R Transaction Reports folder to print receipts. For example, if you always print receipts after posting, you may just have to make sure that you aren't reprinting receipts to print a receipt for the prepayment that you just entered.
Note: Receipts are saved in Receipt batches in the Accounts Receivable program. Order Entry and Invoice Entry use the Receipt printing program in the Accounts Receivable program to print the prepayment receipt confirmation.
Accounts Receivable comes with a sample form for laser printers that you can use to print receipts on plain paper: ARRCPT.RPT. You can use this sample form as is, or change it to suit your company’s requirements.
For information on the contents of this report, see Receipts — Features.
How to print receipts
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To print a single receipt for a prepayment when you post an order or invoice, select the Prepayment Receipt Confirmation checkbox on the posting confirmation form.
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Make selections in the following fields:
Detail or Summary. Select a detail or summary receipt depending on the amount of information that you want to include with receipts.
Reprint Previously Printed Receipts. Select this option to reprint receipts you printed before. Do not select this option if you want to print only receipts that you have not yet printed.
Delivery Method. Select Print Destination (to print the invoices to the current print destination) or Customer (to use the delivery method specified in each customer record).
E-mail Message ID/Fax Message ID. These fields appear when you select Customer as the print destination. Select the code for the receipt message you want to accompany e-mailed or faxed receipts.
Select By. Choose how you want to select the receipt that you are printing:
Batch/Entry Number. Select a range of receipt batch numbers for which to print invoices. The number of the current batch is displayed by default when you print from the Receipt Entry form.
Customer/Document Number. Select a range of customers and document numbers for which to print receipt confirmations.
Customer/Check/Receipt Number. Select a range of customers and check /receipt numbers for which to print receipt confirmations.
If you do not select a range of document or check/receipt numbers, the program prints receipt confirmation for all the documents or check/receipts for the customer or A/R Receipt batch numbers you specify.
If you print several document types at once, the program first sorts the document numbers alphabetically, then numerically, to determine which documents belong in the range you specify.
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Click
Print.If printing to a printer, Accounts Receivable displays the print destination form to let you confirm your printer selection and change the number of copies to print. Click OK if the settings are correct; otherwise, click Cancel or Setup.
If printing to a file, Accounts Receivable displays the name of the file, so you can change it or cancel printing.
If printing to the screen (preview), Accounts Receivable displays the report. If you want, you can then export it to a file or send it to the printer.
If printing to e-mail, Accounts Receivable displays an e-mail message form for you to fill in, and inserts the report as an attachment when you click Send.
If printing to a schedule, Accounts Receivable displays the Schedule Report form.
See also