Print Order Confirmations for a Range of Orders

Sage ERP Accpac Order Entry 6.0

Print Order Confirmations for a Range of Orders

You can print order confirmations for a range of orders at any time after they are posted and before they are cleared from Order Entry. Note, however, that order confirmations list items and quantities that have not yet been invoiced.

Before you start

Find out which report file to use for printing forms.

For example, you might use different shipping labels depending on the destination or shipper.

Check the print destination for forms and reports.

Print Reports to a Printer

Select a Printer for Reports

Print Reports to the Screen

Print Reports as an E-mail Attachment

To print a range of confirmations:

Open Order Entry > O/E Forms > Order Confirmations.
Select the order confirmations to print as follows:

Use Confirmation. Type the name of the order confirmation form you want to use. If you are not sure of the name, choose Browse, then select the form from the list that appears.

From Order Number / To Order Number. Enter the first and last order numbers for which you want to print confirmations, or use the Finder to select a range of orders.
Delivery Method. Choose how you want to send the order confirmation to your customer.

Select Print Destination to print to your usual print destination.
Select Customer to use the delivery method specified in each customer record in the Accounts Receivable program (such as e-mail).

If you choose Customer as the delivery method, select the ID for the e-mail message you want to send with order confirmation for customers that use e-mail as the delivery method.

To view or edit the message for the selected ID, or to add a new e-mail message for invoices, click the Zoom button for the Message ID field.

Include Confirmations Already Printed. Select this option if you want to print new copies of confirmations that you printed before.
Print Serial/Lot Numbers. This option is available if you use Serialized Inventory and Lot Tracking. You can select this option if any order items are serialized or lotted, and you want to include serial numbers and/or lot numbers on the order confirmations.
Require Shipping Labels. Select this option if you want to print shipping labels for marked order confirmations only. (When you print shipping labels, you can print labels for the order confirmations that were marked as requiring them.)

Note that you can print shipping labels only if you entered a number on the Totals tab for each order.

Use Custom Form. Do not select the Custom Form option unless you are using a customized confirmation form that requires it. (This option is for custom forms that do not use the report selection criteria sent by this print form.)
Print Kit Component Items. Select Print Kit Component Items if you want to print all of the components in kit assemblies on the confirmation.
Print Bills of Material Component Items. Select Print Bills of Material Component Items if you want to print all of the components in assemblies that are manufactured from bills of material on the confirmation.

Print On Hold Orders. Select this option if you want to print the confirmation for orders which are on hold.

Choose Print.

If you are printing the order confirmation on a printer (and not sending the form by e-mail), you can click the Align button to print a sample copy of the confirmation to check that the order information prints in the right places on preprinted forms. If the sample form does not line up correctly, ensure that you have correctly inserted the forms in the printer.

What business forms come with Order Entry?

Order Entry ships with sample forms that you may be able to use with your laser or ink-jet printer "as is" or adapt to print on forms that you already use for quotes,order confirmations,picking slips,shipping labels,invoices, and credit and debit notes.Order Entry also lets you print A/R receipts.