Print an Invoice Immediately After Posting

Sage ERP Accpac Order Entry 6.0

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Print an Invoice Immediately After Posting

Before you start

Find out which report file to use for printing forms.

For example, you might use different shipping labels depending on the destination or shipper.

Check the print destination for forms and reports.

Print Reports to a Printer

Select a Printer for Reports

Print Reports to the Screen

Print Reports as an E-mail Attachment

To print an invoice immediately after posting it:

Click the Post button while the invoice is displayed.

When Order Entry is finished posting the invoice, it displays a form which it lists the invoice number and asks whether you want to print the invoice.

Select the Invoice checkbox, and click Yes to print the invoice. Order Entry opens the Invoice Printing form and selects the invoice you just posted.
Complete the information as follows:

Use Invoice. Select the name of the invoice form to use. If you are not sure of the name, choose Browse, then select the form from the list that appears.
Delivery Method. Choose how you want to send the invoice to your customer.

Select Print Destination to print to your usual print destination.
Select Customer to use the delivery method specified in each customer record in the Accounts Receivable program (such as e-mail).

If you choose Customer as the delivery method, select the ID for the e-mail message you want to send with invoices for customers that use e-mail as the delivery method.

To view or edit the message for the selected ID, or to add a new e-mail message for invoices, click the Zoom button for the Message ID field.

Print Serial/Lot Numbers.
Require Shipping Labels. Select this option if you want to print shipping labels for marked invoices only. (When you print shipping labels, you can print labels for the invoices that were marked as requiring them.)

Note that you can print shipping labels only if you entered a number on the Totals tab for each invoice.

Include Backordered Items. Select this option if you want to include backordered items on these invoices.
Use Custom Form. Do not select the Custom Form option unless you are using a customized invoice that requires it. (This option is for custom forms that do not use the report selection criteria sent by this print form.)
Print Kit Component Items. Select Print Kit Component Items if you want to print all of the components in kit assemblies on the invoice.
Print Bills of Material Component Items. Select Print Bills of Material Component Items if you want to print all of the components in assemblies that are manufactured from bills of material on the invoice.
Retainage.

Click Print.

If you are printing the invoice on a printer (and not sending the form by e-mail), you can click the Align button to print a sample copy of the invoice to check that the information prints in the right places on preprinted forms. If the sample form does not line up correctly, ensure that you have correctly inserted the forms in the printer.

What business forms come with Order Entry?

Order Entry ships with sample forms that you may be able to use with your laser or ink-jet printer "as is" or adapt to print on forms that you already use for quotes,order confirmations,picking slips,shipping labels,invoices, and credit and debit notes.Order Entry also lets you print A/R receipts.