Verifying Invoice Totals
Use the Totals tab on the Invoice Entry form to verify totals (including prepayment, tax, and discount information).
The invoice information that appears on the Totals tab includes:
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A comment, (up to 250 characters), that can be included on the invoice.
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The date on which you shipped the order.
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Invoice subtotal (the subtotal of all items and miscellaneous charges on the order, shipment, or invoice).
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Subtotals for inventory items and miscellaneous charges.
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Discounts entered for item details.
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Invoice discount percentage or fixed amount for the complete invoice. This is a discount for a volume purchase, for example, and not an early payment discount. If a discount is entered, it is prorated to all the items on the invoice. If miscellaneous charges are discounted as well, the discount is also prorated to the miscellaneous charges.
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Whether invoice discounts also apply to miscellaneous charges (in addition to invoice items).
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Any prepayment you entered with the invoice.
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Any terms discounts available.
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Discount information that applies to the invoice.
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Amount due, calculated as follows:
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Invoice subtotal (shipped items + misc. charges) |
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- |
Invoice discount |
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+ |
(Tax (if it is not included in item prices or charges) |
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+/- |
Prepayment (for this invoice) |
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- |
Terms discount |
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Estimated weight for the total order or shipment (using the unit weight for items entered in Inventory Control or on the order detail lines).
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The total of prepayments you entered with the original order. This total is displayed for information only. It does not affect the calculation of the amount due. When you apply the prepayment, later, in Accounts Receivable, the amount due on the invoice is reduced.
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Number of detail lines on the invoice.
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Number of labels for the invoice. This number controls the number of labels that will print when you print shipping labels for a range of invoices. See Shipping Labels.
If invoice item prices include taxes, Order Entry displays the tax amounts. It does not affect the calculation of the invoice amount due.
If you need to edit the customer's tax classes, you can do so on the Taxes tab. If you need to edit payment terms, use the Customer tab. For instructions, see Change tax information and Change payment terms.
See also