Posting Invoices
After you have finished entering all the details for an invoice, you can post it.
Note the dates that you enter on the Invoice tab:
Invoice Date — the invoice date is the date that will appear on the invoice and which will be used for document aging. The invoice date also appears on invoice transactions in Accounts Receivable.
Posting Date— this is the transaction date used by Day End Processing in Inventory Control when it creates journal entries for the general ledger. The posting date determines the fiscal year and period to which transactions are posted in the G/L.
Fiscal year and period — this is a display-only field on data entry screens. It shows the fiscal year and period is the period to which the invoice transactions will be posted in Accounts Receivable — no matter what date appears as the Invoice Date (and on the invoice).
The Invoice Date and the Posting Date do not have to match each other. For example, by default, the fiscal period will match the Invoice Date, but, if you are late invoicing an order, you might wish to post the transaction to a previous fiscal period.
Day End Processing
If you cost inventory during day end processing, you must use the Day End Processing form in Inventory Control to update Order Entry sales statistics, sales commissions, and audit information, and to create batches of Accounts Receivable invoices and credit notes. (You can post A/R batches during day end processing, or later, using the Create Batch icon in Order Entry.)
See also