Setting Up Miscellaneous Charges
Miscellaneous charges are the charges added to invoices and credit notes for costs other than for items purchased and returned. For example, miscellaneous charges can include postage, shipping, handling, and restocking charges.
Adding miscellaneous charges
Use the Miscellaneous Charges form to add miscellaneous charge records for your system.
For each miscellaneous charge, you can enter the amount of the charge and the general ledger revenue account to which the amount is posted. The account can be the same as your sales revenue account, or you can add a separate account for each miscellaneous charge or group of charges. If you leave the amount blank, you can enter it separately on orders, invoices, and credit notes.
When you select this option, the program displays several additional fields for entering an extended cost, a miscellaneous charge expense account, and a miscellaneous charge clearing account.
Multicurrency ledgers
If you use multicurrency accounting, you need to assign a currency to the charge. To simplify data entry, you can use the same charge code for each of the currencies.
For each miscellaneous charge, you also need to specify the tax authorities that levy taxes on the charge, and the applicable tax classes.
Miscellaneous charges are printed on the Miscellaneous Charges report. You can edit the charge records as needed.
Costing information for miscellaneous charges
Note that if you want to track costing information for miscellaneous charges, you need to set them up as non-stock inventory items in Inventory Control.
Using miscellaneous charges with Project and Job Costing
To create miscellaneous charges for job-related orders, you must select the Allow For Jobs option on the Miscellaneous Charges form, and then specify:
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An extended cost.
For each project in PJC, you can choose to use this cost by default or use the contract cost.
You can also choose by project in PJC whether to use the amount specified in Order Entry for the miscellaneous charge or use a default billing rate specified for the contract in PJC.
Miscellaneous charges can have two different functions on job-related orders:
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Let you add charges to customer orders for invoicing external charges such as freight (UPS or FedEx).
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Let you record internal non-material transactions such as equipment, subcontractors, labor, etc.
See Journal Entries Generated by Posted Transactions too see how miscellaneous charges appear in job-related transactions.
See also