Tasks Performed by Day End Processing
Day End Processing performs the following tasks:
-
Activates and posts future orders that have reached their order date, and updates the quantities on sales order. When Day End Processing is complete, you can print order confirmations and picking slips, enter quantities shipped, and issue invoices for these orders.
Tip: If you usually run Day End Processing at the end of the work day, future orders set to be activated on a certain day become active only at the end of the day. To be sure a future order is ready to be processed on the correct date, assign a date earlier than the desired date for the order.
-
Removes quotes with expiration dates up to and including the session date for day-end processing,and deletes expired quotes from the system if you selected the option to Clear Expired Quotes and specified a number of days on the O/E Options form.
-
Depending on whether you
cost inventory during posting or during
Day End Processing:You set options to cost items and create subledger transactions on the Costing tab, on Inventory Control's Options form.
Costing inventory during posting ensures that items costs are updated in "real time." However, because costing calculations require more system resources, they can slow down processing in Sage ERP Accpac.
-
Calculates the unit cost for each item on an invoice, using the item's costing method. (For more information, see the help for Inventory Control.) The unit costs calculated are the default unit costs for credit notes entered against the invoices.
-
Updates costing information for LIFO- and FIFO-costed items in Inventory Control.
-
Updates Inventory Control with the costs of items returned as negative shipments on invoices.
-
Updates statistics and history in both Order Entry and Inventory Control.
-
Updates sales commissions if you selected the option to Track Commissions and you entered salesperson commission rates in Accounts Receivable or your item categories in Inventory Control are commissionable.
-
Creates a batch of Accounts Receivable summary invoices and credit notes from posted Order Entry transactions using the next available Accounts Receivable batch number. For more information about this batch, see Batches created in Accounts Receivable.
-
Creates the invoice and credit note posting journals in Order Entry for the new day-end sequence number. These journals are the detailed records of the general ledger entries that will be created when the Accounts Receivable batches are posted.
See also