Batches Created in Accounts Receivable

The Accounts Receivable batch of invoices and credit notes created from posted Order Entry transactions contain summary details only.

To print the batch, use the Accounts Receivable Invoice Batch Listing form. The batch date is the Posting or Day End Processing date, the batch description is O/E Invoices/Credit Notes, the batch type is Imported, the batch status is Ready To Post, and the detail type is Summary.

If you selected the Accounts Receivable option to Allow Edit Of Imported Batches, you can open and edit the batch (other than customer number, document type, and document number) before you post it.

Order Entry also provides an option to automatically Post A/R Batches during posting or Day End Processing (depending on when you cost inventory in I/C) or when you choose, using the Create Batch icon in Order Entry. (You can also post the batch in the Accounts Receivable program.)

When you post the invoice batch, Accounts Receivable makes sure there are no duplicate invoice or credit note numbers. If duplicate numbers exist, they are placed in an error batch.

Add customers before posting

You can add orders and credit notes for customers in Order Entry, before you add the customer records to Accounts Receivable. Note, however, that you cannot post the invoices in Accounts Receivable until you add the customers.

Also, if you add these customers later, make sure you use the same customer number that you used on the order or credit note.