Prepayments Form

Sage ERP Accpac Order Entry 6.0

$image\field_bt.gif$ Invoice Entry — Prepayments Popup Form

Use this form to:

Enter a prepayment with an invoice.
Modify or delete the information for a prepayment you entered previously, but have not yet posted with the invoice.
If you use Payment Processing, process or void a credit card prepayment.

You can enter a prepayment with an order, a shipment, or an invoice.

When you are creating an invoice, the prepayment you enter is automatically applied to the invoice. (Prepayments added to orders are applied to the order.)

Note:

Prepayments entered with invoices immediately reduce the amount due on the invoices sent to customers, and are matched to invoices posted to Accounts Receivable.
Prepayments entered with orders do not reduce the amount of the next invoice you create; instead, they are matched to invoices when they are posted in Accounts Receivable (using the order number).

You can enter only one prepayment for each invoice, but as many as you want for a order.

The order prepayment total is displayed on the invoice total page, enabling you to easily determine if there is an outstanding balance.

Job-Related payments

When you record job-related payments, click the Jobs button and then click the distribute button on the Prepayment Details form to automatically distribute amounts to details.

You can prorate payment amounts to individual details, or you can do a "top-down" distribution, starting at the first job-related detail, or you can edit the payment amounts yourself.

Note: The prepayment amount on a job-related order can exceed the document total; however, you must ensure that the sum of the prepayment amounts to individual details matches the prepayment total.

Credit card prepayments

If you use Payment Processing, you can use the Prepayments form to:

Process a credit card prepayment.
Void a credit card prepayment if it has not been settled in Sage Payment Solutions.

To enable the Charge and Void buttons on this form, you must select a payment code that uses the payment type SPS Credit Card before adding the prepayment.

Tip: Click the Finder ( Finder ) for the Payment Code field to see a list of payment codes and associated payment types.

Before you start

Find out which Accounts Receivable receipt batch to use for the prepayment. (You can also use the Finder to browse through the open A/R batches.)

For information about adding prepayments, see Enter a prepayment.