By default, Microsoft Office Document Imaging uses the dictionary for the same language that your other Microsoft Office applications use. You can easily change the dictionary to scan documents in other languages.
The OCR language dictionary is used in the following scenarios.
Scanning new documents using Office Document
Imaging
By default, OCR is performed automatically after scanning. When you click Scan New Document on the File menu, the Scan New Document dialog box lists a number of scanning presets designed to maximize scanning efficiency for different purposes. Each preset allows you to specify a different OCR language to be used whenever that preset is used.
In the Scan New Document dialog box, click Preset options and then either click Create new preset, type a name for the new preset, and then click OK or click Edit selected preset. On the Processing tab of the Preset Options dialog box, select the language you want from the OCR Language list.
Running OCR on previously scanned
documents
You can specify an OCR language dictionary if you want to run OCR manually. Click Options on the Tools menu, click the OCR tab, and then select the dictionary you want from the OCR Language list. Then click Recognize Text Using OCR on the Tools menu.
Adding foreign language text to the index for
fast file searches
Indexing is a special service that enables fast file searches on your computer. Text found in files on your computer is added to the index, which also stores a reference to the file where the text was found. Text in any Tagged Image File Format (TIFF) and Microsoft Document Imaging Format (MDI) files on your computer is added to the index by default.
To change the language dictionary used to index TIFF and MDI files on which OCR has not already been performed, click Options on the Tools menu, click the OCR tab, and then click Indexing Service. In the Indexing Service dialog box, select the dictionary you want from the OCR Language list.
You can create special presets for scanning foreign-language documents.
- On the File menu, click Scan New Document, and then select a preset from the list to use as the basis for your new preset. Click Preset options, and then click Create new preset.
- Type a name for the new preset and click OK. On the Processing tab of the Preset Options dialog box, select the language you want from the OCR Language list.
- You can create a shortcut for your new preset. On the General tab, click Create Shortcut after selecting the preset options you want.