Process Recurring Payables
Before you start
- Set up a recurring payable record for each vendor that invoices you on a recurring basis.
- As necessary, update
recurring-payable records.
You can update charges for individual vendors using the Recurring Payables Setup form (in the Vendors folder) .
To process recurring payables:
- Open Accounts Payable > Periodic Processing > Create Recurring Payable Batch.
Click here for help on the fields that appear on the Create Recurring Payable Batch form.
- Type the run date.
- Specify whether to create invoices by recurring payable code, vendor number, or vendor group.
- Specify the ranges for the selected record type.
- Use the Method field to specify whether to create a new batch, add the invoices to an existing batch, or use the default method to determine whether to create a new batch or add the invoices to an existing batch.
- Click Process.
After generating a batch of invoices
- Use the Invoice Entry form to make any changes to the recurring-charge invoices.
- Print
the invoice batch
listing to verify the charges, then file the listing.
Choose Batch Listings from the Transaction Reports folder to print a listing of the batch. Select Recurring as the batch type. If you need to make corrections, reprint the listing after editing the batch.
- Post the batch.
- Process payments and print checks as you would for any other type of invoice.
Additional information
- If you want to process recurring payables from the Reminder list, assign to the recurring payable records a schedule that includes a reminder. When the recurring payables are due, Sage ERP Accpac reminds you to process them. You can then process all recurring transactions assigned to a schedule right from the Reminder List.