Steps for Setting Up Accounts Payable
After you activate Accounts Payable, follow the steps in this topic to set up a new Accounts Payable ledger.
Step
1: Select options and add setup information
- Use the Options form and the G/L Integration form to specify how your system will operate. (If you used the Setup Wizard to complete the initial setup, you can skip this step.)
- Design coding schemes for your Accounts Payable records.
- Add records and print reports for:
- Account Sets
- Distribution Codes
- Distribution Sets
- E-mail Messages
- Optional Fields (if you use them)
- Payment Codes
- Payment Selection Codes
- Recurring Payable Setup
- Remit-To Locations
- 1099/CPRS Codes
- Terms
Step
2: Add vendor records
- Add vendor groups
- Add vendors
- Add remit-to locations (optional)
- Print the Vendor and Vendor Group reports, and the Remit-to Locations report (optional)
- Set up payment selection codes
Step
3: Transfer your accounting data to Accounts Payable
- Enter year-to-date and current transactions
- Print batch listings
- Post batches and print posting journals
- Enter historical totals (statistics) for vendors and vendor groups (optional)
- Print statistical reports and other reports
Step
4: Design the formats for your preprinted forms
Design and test formats for printing checks, advices, letters, and labels, or adapt the sample formats to print on your own forms.