Create G/L Batch

Sage ERP Accpac Accounts Payable 6.0

image\field_bt.gifCreate G/L Batch

Use this form to:

  • Create general ledger transactions from outstanding posted invoice, payment, and adjustment batches.
  • Create general ledger transactions when you revalue accounts at new exchange rates in multicurrency ledgers.

You use this form to create general ledger batches if you did not select the Create G/L Transactions During Posting option on the Integration tab of the G/L Integration form.

Multicurrency ledgers

If you use multicurrency accounting, you also use this form to produce general ledger batches containing revaluation transactions that you created with the Revaluation form.

Revaluation transactions revalue all outstanding multicurrency Accounts Payable documents at new exchange rates. Because revaluation transactions are for unrealized amounts, they are posted to the General Ledger system as reversing transactions, which means that General Ledger simultaneously posts reversing transactions to the first day of the next fiscal period.

Note that revaluation transactions created by Accounts Payable are set as automatically reversing transactions. If they were posted to Sage ERP Accpac General Ledger, they would be reversed at the beginning of the next fiscal period.

If you are posting them to a different general ledger, you must also reverse these transactions in the next fiscal period.

Before you start

  • Select options on the Integration tab of the G/L Integration form.
  • Post all outstanding invoice, payment, and adjustment batches in Accounts Payable.

To create General Ledger batches

You post the General Ledger batches in Sage ERP Accpac General Ledger, if you use it, or in your other general ledger system.

Note that if you try to post a G/L batch to a period that is locked for General Ledger, the transactions will be placed in an error batch. Therefore, make it a practice to create and post General Ledger batches for outstanding Accounts Receivable transactions before locking a period for General Ledger.

To use the Create G/L Batch form:

  1. Select the types of posted batches from which to create transactions (Invoice Batches, Payment Batches, Adjustment Batches, Revaluation).
  2. Select the posting sequence number through which to create transactions for each batch type.
  3. Choose Process.

Use the Create G/L Batch form to produce batches of general ledger transactions from the invoice, payment, and adjustment batches you posted in Accounts Payable.

You must create all outstanding general ledger batches before you can use the Year End form.

If you do not use Sage ERP Accpac General Ledger

Accounts Payable creates its general ledger transactions in a file called APGLTRAN.CSV, which can be imported by a remote site Sage ERP Accpac General Ledger, or transferred to another general ledger that you use. The file is in Comma Separated Values format, and is created in the same directory as your company database.

Note that all general ledger transactions are placed in the same CSV file and that each time Accounts Payable creates transactions, it appends them to the CSV file.

After using

Post the batches in Sage ERP Accpac General Ledger, if you use it.

If you use a different general ledger, import the CSV batch file into your general ledger, then delete the file.

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