Print Checks and Post a Payment Batch
To print checks and post the payment information to vendor accounts
- Open the Payment Batch List form.
- Select the batch for which you want to print checks.
- Click the
Print/Post
button.
Before posting, Accounts Payable:
- Makes sure that the batch has been listed if you selected the option Force Listing Of Batches (in the Options form).
If you use the option and the batch has not been listed, you must list it before you can print and post the checks.
- Makes sure that the batch you selected is Ready To Post, and, if it is not, asks whether you want to set it to Ready To Post and continue with posting.
- Posts the batch immediately if all checks in the batch have been printed (or if the payment batch does not contain checks).
Otherwise, if there are checks to be printed, Accounts Payable displays the Print Checks form.
- If the Print Checks form appears, review the check printing settings and the list of checks the program is ready to print.
Adjust
any settings that are incorrect.
You can change the following items:
- Check stock.
- Next check number.
- Number of leading checks.
Although nothing will be printed on the leading checks, Bank Services needs the information to assign check numbers for the blank forms, to keep the audit trail correct.
- Report file used to print the check and/or advice forms.
You cannot proceed with printing and posting checks without a valid check report file.
- Click the Print button when you are ready to proceed.
If you are printing checks, then advices (instead of checks only or combined check and advice forms), the program will tell you to insert the check stock in the printer before proceeding.
When printing is finished, Accounts Payable asks whether the checks were printed correctly.
- Review the checks, then click Yes or No.
If you choose No — checks are not correct — click the Select Reprint Range button and specify a range of checks for reprinting, then click the Reprint button.
If you choose Yes, Accounts Payable returns you to the Payment Batch List form, and posts the payments.
If you are printing advices after the checks, the program will start to print advices as soon as you click Yes to confirm the check printing.
The program asks you to confirm that advices were printed correctly before it returns you to the Payment Batch List and posts the payments to vendor accounts.
After
printing checks
When check printing is finished, Accounts Payable posts the payment batch.
After you click Yes to accept the check run (or the advice run if printing advices), Accounts Payable displays the Payment Batch List form once again, and proceeds immediately to posting the payment batch to vendor accounts.
Once the check data has been posted, you cannot reprint the checks or advices.
Related
information
For more information on posting see Posting batches.