Creating Formats for Printed Forms (Checks, Advices, Letters, Labels)

The Accounts Payable package includes sample checks and payment advices, letters, and labels that you may be able to use "as is," or adapt for the forms you currently use.

Accounts Payable ships with standard business forms that can be edited using Crystal Enterprise (if you are using Sage ERP Accpac 500), or Crystal Reports (if you are using Sage ERP Accpac 100 or Sage ERP Accpac 200).

Accounts Payable includes Crystal (.RPT) versions of the following printed forms:

• AP1099 — 1099 code form for laser printers.
• APLETT01 — sample letter.
• APLBL01 — sample labels. (Note that labels are approximately 6.5 cm by 2.5 cm, and are designed to fit a page of 30 labels, arranged in 3 columns.)
• APCHECK — advice only
• APCHK01 — advice-check-advice forms for laser printers
• APCHK01A — similar to ARCHK01. The check portion is ANSI-compliant

  The American National Standards Institute standard facilitates the conversion of checks to electronic images so that they can be cleared electronically. You can print ANSI-compliant refund checks for the US and Canada.

  The ANSI format has a slightly different layout from the other forms, as follows:

  • The date is printed in one of the formats DDMMYYYY, MMDDYYYY, YYYYMMDD, depending on your windows setup.
  • The currency code and currency symbol (for example, $) is printed before the check amount, depending on the currency setup in Common Services.
  • The text version of the amount prints "Dollars."

   

• APCHK02 — advice and check
• APCHK03 — check-advice-advice
• APCHK11 — check-advice-advice for 11-inch check forms.
• APCHK11A — similar to ARCHK11A, in ANSI-compliant

  The American National Standards Institute standard facilitates the conversion of checks to electronic images so that they can be cleared electronically. You can print ANSI-compliant refund checks for the US and Canada.

  The ANSI format has a slightly different layout from the other forms, as follows:

  • The date is printed in one of the formats DDMMYYYY, MMDDYYYY, YYYYMMDD, depending on your windows setup.
  • The currency code and currency symbol (for example, $) is printed before the check amount, depending on the currency setup in Common Services.
  • The text version of the amount prints "Dollars".

   

• APCHK14 — check-advice-check-advice for 14-inch forms

You select the checks you want to use when you set up bank accounts in Bank Services.

You should set up and test the forms you want to use before you begin entering transactions.

Modifying reports using Crystal Reports

See the accompanying Seagate documentation shipped on the Sage ERP Accpac CD ROM.

 

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